Aveneu Park, Starling, Australia

Abstract: online system, html, java script. Introduction Idea:

Abstract:

The
main goal of this project is to develop an application using android and an
online system using Html and JavaScript for school management so the parents
can keep track of their children performance and different activities in an
efficient way.

 

The idea
is to have the user will upload their information on the server, the server will
then provide an interactive interface for user so user can check anything
related to management like children performance, attendance and contact with
children’s teacher etc. 1

A
survey was conducted to check people’s interest in this idea and a focus group
was formed in order to examine the potential possibilities of development in
this area.

This
project will include a large amount of data analysis, cloud computing and data
management.

 

This
application aims to target schools who wants to upgrade their management system
so that they can improve their education system for their students and provide
parents an efficient way to check their children’s performance and different
activities in school.

 

Keywords:
School management, cloud computing, mobile application, online system, html,
java script.

 

 

 

Introduction

 

Idea:

This century is the age of science and technology. If we look
around we will see that everything around is getting modernized, in other words
we can say that everything is changing leaving behind the old methods. You can
do things with a click of a button from your mobile or computer to carry out
one of your daily activities now a days. Modern educational system is what we
need for the schools all around the world. So the initiative has been taken to
develop such a system at educational institutes which can make it easy for
parents check their children activities and to communicate with teacher easily and
students to perform their daily tasks from school efficiently.

The main focus will be to develop an android application and online
system using (web technologies like HTML, CSS and Java Script) on which the
attendance, performance and other activities can be monitored by the parents.

 

 

Survey:

A
survey was conducted in reference to the idea for this online system and application,
but first of all, it was necessary to find out if people were interested in this
new smart management system.

A
total of ten questions were asked on Survey Monkey and a total of 15
participants anticipated in the survey. The survey was successful, participants
were asked about their previous experiences with old management system and
their knowledge was quizzed, the response from most of the participants was
positive. The choices in this survey were not biased.

 The following questions were asked:

1.     
Have you ever been to a school?

This question was asked to get the idea that how many people went
to a school and every participant answered yes.

2.     
Are you familiar with School Management System?

This question was asked to check that how many people knows about
the school management system and almost 87 percent of the participants answered
yes.

3.     
What do you think about the performance of current school
management system?

This question was asked to see how people feel about the current
system and almost 67 percent of them think it’s satisfactory, some of them
think it’s good and some of them think it’s excellent.

4.     
Do you think it is easy to keep track of kid’s performance and to
contact kid’s teachers under the current school management system?

This question was asked if it is easy for them to check on their
children performance and most the people said yes. Some of them said sometimes
it is easy and sometimes it’s difficult. Some of them answered no.

5.     
How often do you used mobile apps or different websites for
different activities?

This question was to check the interest of people in using apps or
websites for different activities and 75 percent of them said yes and some of
them use once or twice in week or month.

 

6.     
Do you think its easy to use mobile apps for most of your daily
activities?

This question discloses the if the participant  find it easy to carry out their most of daily
tasks using mobile phones and almost 68 percent of them said yes.

7.     
What do you think about the idea of using mobile app or online
system to keep track of your kid or younger sibling activities in School?

This question was asked to check if people are interested in using
an app to check their children performance in school and 53 percent people said
it depends how good the app or online system is and 46 percent people said yes
it’s a good idea and 1 percent people said no.

8.     
Will you use this app or online system offered by the School?

This question was asked if people are willing to use this system
offered by the school management and 74 percent of them said yes and 26 percent
said they are not sure and none of them said no, which means people are
interested.

9.     
Do you think that app is going to make your kid/sibling life secure
since you’ll know their location all the time?

This question was asked if this app can proof to be lifesaving as
well since parents will know the location of their kid’s as well. 46 percent
said yes and 46 percent said maybe which is totally understandable since they
don’t know how this app will work and 2 percent said no.

10.  How
will you rate this online system/ application by the school management system?

This question shows how people will rate that app/online system on
a scale of 1 to 5 and the response is positive because the ratings is 3.9.

A
screenshot of each answer can be found in the appendix I.

 

 

Focus group:

A focus group of three was formed to discuss on this idea and the
following conclusions were disclosed:

Ø  A
high percentage of people are familiar with the school management system.

Ø  Most
people think that current management system by schools is satisfactory.

Ø  Most
of people use mobile phones to carry out different daily life activities.

Ø  Most
of the people use mobile phones on daily basis and like using different apps.

Ø  Most
of the people are interested in using this smart school management system and
some of them said they will use this app if app has good features.

Ø  This
application combines knowledge from big data, online management system and cloud
computing with the server.

Ø  There
only exist a few applications available online that provide the same service,
this market is very much expandable.

Ø  Note:
attempts to explore applications made by others have been unsuccessful, as most
of the application has very limited users and they don’t have a very good
interface. People find it difficult to use those apps since they don’t provide
a very good service.

 

 

Background

 

Education
sector is as old as history of education and it is almost accessed by 74%
population of the world, is one of the old sectors in the history of mankind.
It is believed that school management system came into existence in late 385
B.C.; specifically in ancient India, ancient China, ancient Greece, and ancient
Rome. However, the curriculum of schools is updated every decade but we haven’t
seen any big changes about how the school operates/manages its system. In
contrast, method of teaching has been improved a lot. This change was brought
by YouTube and many Ed-Tech start-ups as they have digitalized the learning
process and revolutionized this field. 2

 

Every
school has its own management system that handles the operations like attendance
and performance grade data on the students of the school. But the question
remains that if there is another way or easy way to do all these activities
which are done by the school system. 3

 

Now
the wind is blowing towards bringing a change in school management. The smart school
management system will not only help the schools achieve their aim but also
help to increase the standards of school life of students. This system will
help the school managements to run operations smoothly, will help students to analyse
their talent, and will help parents to be a part of their child’s school life
within their tough schedule. 2

 

 

Related Work:

 

There are some
Innovative Applications for smart education management system in the market
that has been created for sole purpose of improving the education management
system and have been used by a lot of people.

Applications like:

1. Remind: Remind is a
free application that allows teachers to safely send text messages to parents
and students regarding classroom assignments and reminders. The text messages gets
organised by subject and teachers have the option to send anything from daily
affirmations to reminders about deadlines and upcoming papers. 5

2. Buzz mob: Buzz mob
offers the chance to connect the entire community consisting of administrators,
teachers, parents and students via a location-based platform. The application
cuts down on paper costs by eliminating costly memos,

connects parents to
teachers with ease, sets event and deadline reminders and sends out information
regarding

cancellations.11

3. Sqoolz Connect is a secured and reliable school management
system, which is available on both Android and iOS platforms. It is
user-friendly application which allows teachers and school administrators to
share important notices, event or meeting invites with the parents with just
clicking a button on your mobile phone. 4

 

 

 

 

 

 

 

 

Literature Review:

Smart
School is a complete school information management solution. Now a days schools
need to manage more information about everything than they were managing before.
Without a solid internal infrastructure for teachers, administrators and
departments of school to share data, critical school and student information
can be very easily lost, or worse leading to a host of problems that can effect
of a school’s image and endurance. To remain competitive, school needs a simple
solution that can run individual function, connect their entire operation, use
the web and android application as a key communication tool and simplify day to
day operational responsibilities, giving staff more time with students. 7

E-School
automates various scheduling activities of school and optimizes the use of
premium resources. In smart schools the students access a large source of information
by internet, and can connect to other teachers, in addition to their own
teacher, and other students, if they can`t find the answer of their question.
These schools apply more technology than conventional schools. The content is
presented in an electronic manner, and the teacher plays a very important role
as a leader. 14

 

The use of information
technology in educational management systems has rapidly increased due to its accuracy,
efficiency and effectiveness. In the early stages of development of this system,
management information systems (MIS) main purpose and usage was to improve the
efficiency of school office activities. It was used to store student and
personnel data. The most concern was being focused on data entry and collation,
rather than upon data transfer or analysis. 15

 

My School automates
various scheduling activities of school and optimizes the use of premium
resources. Concerned authorities can now easily and seamlessly use the system
to create timetables, otherwise a time consuming and tedious task. 12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Development

 

Method:

This
project consists of two parts. First part is to create an interactive user
friendly online website system and second part of the project is going to be
implemented mainly in Java, the cloud and the server will be written in Java
and the mobile client will either be written in Swift (IOS) or in Java
(Android).

 

List
of things that need to be done:

·        
Create
server.

·        
Create
a user friendly website using html and css.

·        
Development
of the mobile part.

·        
Understand
concepts.

·        
Understand
basics.

·        
Code
server.

·        
Code
for cloud.

·        
Write
up report.

·        
Testing
and debugging.

 

 

 

Schedule:

 

 

 

Business Plan

 

There are quite a few applications on Google store which are being used
by the individual users and organizations but most of the applications are not
very good. My plan is to create a better application and an online system with
a user friendly interface which everyone can use with ease. I am from Pakistan
and I know most of the schools in Pakistan are not using online systems or
android applications for their managing their school tasks. It’s a great
opportunity for me to introduce this smart school management system to these schools
and I’m quite sure that they will be willing to implement that system in their
schools. This mobile application will be developed
during the designated 12 weeks, as the final project for this course.

The finished
product will be published on Apple App store and/or Android Google Play store,
it will be available to download for free with a certain amount of Google ads
implemented onto it.

Android is a mobile operating system developed by Google, based on
a modified version of the Linux kernel and other open source software and
designed primarily for touchscreen mobile devices such as smartphones and
tablets. 6

Google AdMob and
Vserv.Mobi are the two most popular and best ad generators used for mobile
applications. Each time an ad is clicked, a small amount of revenue is
generated by that click from the app user. 9

A premium paid
version of the application will be available to the users like Schools and
other academic institutes for ad-free experience. Packages will be created for
big institute depending on the number of students in that institute.

 

Conclusion and Future Directions:

According
to the survey, there are many people out there who already knows how the
current management system work in schools but they want to use an app which
will allow them to communicate with school teachers and track anything related
to their children in the school.

Algorithms
and techniques involving Html, Css, Php, Cloud computing, data management,
MySql database and data analysis will be deployed. Java will also be used as
main programming language and android development will be used for making
android app for this project. A dedicated server which will be operated by an
admin is implemented to maintain and monitor records of all the clients. The
database in our system consists of all the details with respect to students,
parents and teachers which is controlled by the admin.

The
whole project will take 12 weeks to complete, which includes understanding the
concepts, setting up the server, writing codes, building an interactive website,
arranging cloud connections, IOS/Android coding, testing, debugging and
publishing.

Later
version of the application could include extra features like tracking your
kid’s movement and tracking the bus your kid use through GPS.